Finance Administrative Assistant – Xaverian High School

Purpose of Position:

The Finance Administrative Assistant is responsible for performing a variety of entry level clerical accounting functions in one or more of the following areas: general ledger accounting, accounts receivable, and/or accounts payable, cash management and student billing. The Finance Administrative Assistant reports to the CFO and works closely with the Director of Finance.

Education and Experience

  • Bachelor’s degree or equivalent required
  • Prior experience with Blackbaud Non Profit software and Quick Books preferred

Required Skills

  • Basic accounting skills required
  • Highly organized and able to multi-task; detail oriented
  • Language Skills: Ability to read, analyze and interpret financial data. Ability to assist faculty, parents, and all who have inquiries in seeking information
  • Ability to effectively communicate with colleagues and constituent groups in a professional, courteous and responsive manner.
  • Must have advanced computer skills
  • Proficient with Microsoft Office (Word & Excel)

Major Duties and Responsibilities

  • Responsible for the monthly closing of the schools accounting system, including account reconciliation, general ledger review and monthly closing entries.
  • Coordinates daily cash management and cash flow reports.
  • Works closely with the Advancement Associate to reconcile donor gifts with the General Ledger
  • Assists in reconciliation of schools investments
  • Assists in preparing fixed asset schedules and depreciation schedules.
  • Assists in managing credit card and online transaction activity.
  • Assists in entering new students billing information, and carries forward existing students in the accounting system.

Additional Details

  • 12 month position
  • Salary commensurate with experience
  • Benefits include Medical & Dental, Short & Long Term Disability & Life Insurance

To Apply: Send resume and cover letter to